Employment

Hours: Full time, 35 hours per week

Term: 3 year term with possible extension

Salary: $45,000 – $54,600 (depending on education and experience)

Reports to: Sumas First Nations Lands Manager 

1.0 PURPOSE AND SUMMARY

Sumas First Nation is seeking an energetic and dedicated person to take on the role of Lands Permitting Administrator. Reporting directly to the Sumas First Nation Lands Manager, the Lands Permitting Administrator is responsible for reviewing and requesting revisions on permit applications as well as issuing the appropriate permits (business permits, development permits and/ or building permits) when finalized. The Lands Permitting Administrator will also be included in the process of conducting site inspections and assessing compliance with the Sumas First Nation Land Code and Laws.

2.0 DUTIES AND RESPONSIBILITIES

• Ensures that the Sumas First Nation permitting process is administered in alignment with the Sumas First Nation land Code and Code of Conduct, Land Use Plans and related laws.
• Reviews development permit, building permit and business permit applications to ensure compliance with land use plan, zoning law and Development and Subdivision Law.
• Works directly with applicants on all steps of the permitting process – including that any reports, engineering drawings and service agreements are produced and included in applications as required.
• Educates applicants, developers and community members on Sumas First Nation land laws and land management to build awareness and support compliance.
• Works with the Lands Department to actively monitor compliance with issued permits.
• Maintains a comprehensive tracking system for the permit application process and records and follows up on the issuance for all business licenses when required.
• Assists and provides input on the implementation and amendment of the Sumas First Nation Land Use Plan.
• Provides back-up and support to other Lands Department staff during peak periods or during vacation/leave.

3.0 QUALIFICATIONS

• Post secondary diploma or degree in Land Management, Community Planning, or related Field or an equivalent combination of education and experience.
• 2-3 years related experience in Land Management, Community Planning and/or permit application management.
• Ability to interpret engineered drawings and construction specifications.
• Strong administrative background skills.
• Knowledge of the BC Building Code.
• Prior experience working in a fast-paced office environment with the ability to prioritize.
• Experience in working with First Nations communities and/or organizations an asset.
• Proven ability to maintain confidentiality.
• Working knowledge of office procedures, records management, and document processing.
• Ability to develop and maintain effective working relationships with peers, managers, community members, contractors, and suppliers.
• First Nations descent is considered an asset.

DEADLINE: October 25, 2024

HOW TO APPLY:

Please email your cover letter and resume to: Human.Resources@sumasfirstnation.com

Download Job Posting PDF

Hours: Full time, at least 35 hours per week

Salary: $26.00 – $28.00 per hour (depending on education and experience) 

Reports to: SXDL Chief Executive Officer (CEO)

1.0 PURPOSE AND SUMMARY

Semá:th Xo:tsa Developments Ltd. (SXDL), the development branch of Sumas (Semá:th) First Nation (SFN) is seeking an experienced and qualified individual to take on the role of Executive Assistant to assist the Chief Executive Officer (CEO) and the SXDL Board. SXDL is responsible for managing and developing economic projects and generating revenue streams to foster the economic and social betterment of SFN. The CEO serves as the chief executive of SXDL, and in partnership with the Board of Directors, is responsible for the success of the SXDL Group of Companies. The CEO reports directly to the Board of Directors and is responsible for creating and implementing a clear sense of direction for the SXDL group of Companies. The CEO position has high impact on the success of the Nation’s economic development, business operations, revenue, and opportunities for the future of the community and its members.

The Executive Assistant reports directly to CEO and will be responsible for providing a wide variety of support functions. These support functions include reporting on various data, office administration duties, correspondence and interdepartmental communications with a wide variety of internal and external contracts. This role will be responsible for answering, screening, directing calls and emails, coordinating various meetings including member nation meetings and minute taking, along with other supportive duties.

2.0 DUTIES AND RESPONSIBILITIES

• Provide sophisticated calendar management for the CEO, Board of Directors, and Subcommittee members.
• Schedule meetings, assist in drafting agendas, develop, compile, and distribute presentation materials, and record meeting minutes on behalf of the CEO and Semá:th Xo:tsa Developments Ltd. (SXDL) Board of Directors.
• Complete a broad variety of administrative tasks that facilitate the CEO’s ability to effectively lead the Semá:th Xo:tsa Developments Ltd. (SXDL), including assisting with special projects, designing and producing complex documents, reports, and presentations.
• Collecting and preparing information for meetings with staff, SXDL board, Sumas First Nation and outside parties, composing and preparing correspondence, as well as updating and maintaining contact lists.
• Make travel arrangements and completing expense & mileage reports.
• Serve as the primary point of contact for internal and external parties on all matters pertaining to the Semá:th Xo:tsa Developments Ltd. (SXDL), including those of a highly confidential or critical nature.
• Work closely with the CEO and Chair of the Board of Directors to keep them well informed of upcoming commitments and responsibilities, following up appropriately.
• Maintain open communications with the CEO and Chair of the Board of Directors, including meeting regularly and providing information and documents as needed.
• Complete projects by assigning work to appropriate staff within SXDL on behalf of the CEO as directed.
• Assist in developing office policies and procedures for improved workflow and anticipate future needs as the organization grows.
• Assist in the selection of vendors and purchase equipment, services, and supplies necessary for operation of the SXDL businesses.
• Manage information systems operations including hardware, software, desktop support, internal telecommunications, and strategic systems development and planning.
• Maintain document & record management system for SXDL Businesses.
• Supervise IT consultants.
• Assist in preparing invoices for financial processing.
• Ordering and replenishing SXDL office supplies.
• Provide hospitality to all guests and help to create a welcoming environment.
• Invest in building long-lasting relationships both externally and internally.

3.0 QUALIFICATIONS

• Minimum of a Business Administration Certification and/or an equivalent amount of education and experience.
• Minimum of one (1) year work experience in office administration.
• Strong administrative background skills.
• Customer service orientated with ability to meet client expectations.
• Prior experience working in a fast-paced office environment with the strong ability to prioritize.
• Experience in working with First Nations communities and/or organizations is an asset.
• Proven ability to maintain confidentiality.
• Working knowledge of office procedures, records management, and document processing.
• Ability to develop and maintain effective working relationships with peers, managers, community members, contractors, and suppliers.
• Advanced knowledge and expertise in Microsoft Office programs, Zoom & Go-To Meetings.
• Appreciation of First Nations culture, traditions, procedures and protocols.
• First Nations descent is considered an asset.
• Current and valid Driver’s License
• Current and valid Criminal Record Check.
• Background reference check

DEADLINE: Posting will remain open until position is filled

HOW TO APPLY:

Please email your cover letter and resume to: Human.Resources@sumasfirstnation.com

Download Job Posting PDF

Hours: Full time, at least 35 hours per week

Salary: To be determined based on education and experience

Reports to: Health and Wellness Manager

1.0 PURPOSE AND SUMMARY

The Social Development Worker is responsible for the effective planning and delivery of the Social Development program for Sumas First Nation. This staff member provides encouragement and support to community members in job searches, job preparation training and ensures the correct administration of social assistance entitlements. The Social Development Worker works in close collaboration with the Health and Wellness Manager and other members of the Health Wellness Department to address the immediate and long-term social service needs of clients.

2.0 DUTIES AND RESPONSIBILITIES

• Administers the Sumas First Nation Social Development Program.
• Interviews clients to determine entitlement with reference to applicable employment and income assistance programs.
• Administers the In-Home Care program and ensures that the care workers fulfill the terms and conditions of their contracts.
• Administers the Assisted Living program and ensures that the appropriate documentation is submitted as required.
• Interprets and explains Social Assistance policy/procedures to clients.
• Completes eligibility testing and calculates payment allowances.
• Explains to applicants the right to appeal and the procedure to be followed in exercising this right.
• Engages in short-term and ongoing client support.
• Maintains strict confidentiality of client files and records.
• Liaises with other professionals and agencies on behalf of clients as required.
• Refers clients to employment readiness, education and/or training programs.
• Keeps statistics and submits reports as required.
• Develops appropriate materials for client handouts, displays and newsletters.
• Completes financial reconciliations for the Social Development Program.
• Conducts annual reviews of all client cases.
• Administers Training Employment Support Initiatives (TESI), National Child Benefit (NCB) Reinvestment, Work Opportunity Program (WOP) and Local Initiatives programs (LIA).
• Develops and submits proposals for program funding.
• Ensures compliance with federal and/or provincial Social Assistance policies.
• Applies the Ministry’s Social Assistance Policy and Procedures consistently with all Sumas First Nation members.
• Maintains consistency in the date and time of cheque disbursement to improve operational efficiency.
• Facilitates workshops to provide community members with an understanding of the Social Assistance program and conditions for eligibility.
• Verifies initial and ongoing eligibility by contacting appropriate sources and validating application information and other forms of client verification.
• Where applicable, refers client to Sto:lo Employment Services and other agencies for employability, skills training and other employment opportunities.
• Explains to clients their right to appeal, where disagreements exist, and the procedures to be followed in exercising this right relevant to Social Development Policy Manual.
• Assists clients in identifying available resources and alternative means of support.
• Prepares monthly financial reports of expenditures of each program.

3.0 QUALIFICATIONS

• Minimum education requirement of Certificate or Diploma in a related human/social service field.
• One (1) year recent related experience or an equivalent combination of education, training and experience.
• Demonstrated competency in administering Social Development Programs.
• Knowledge of working within high stress and potentially triggering environments.

• Strong administrative background skills.
• Customer service orientated with ability to meet client expectations.
• Experience in working with First Nations communities and/or organizations an asset.
• Proven ability to maintain confidentiality.
• Working knowledge of office procedures, records management, and document processing.
• Ability to develop and maintain effective working relationships with peers, managers, community members, contractors, and suppliers.
• First Nations descent is considered an asset.
• Advanced knowledge and expertise about Microsoft Excel, Word, Zoom, Go-To Meetings.
• Appreciation of First Nations culture, traditions, procedures and protocols.

DEADLINE: Posting will remain open until position is filled

HOW TO APPLY:

Please email your cover letter and resume to: Human.Resources@sumasfirstnation.com

Download Job Posting PDF